There are many both traditional and new actors on the market for payroll systems. The trick is to choose the right setup that matches your company's needs so that you give both yourself and the employees security for a correct salary payment and, at the same time, can save money, time, and worries.
The right setup. Do you already have a payroll system, and are you satisfied with the price, features, and ease of use?
Outsourcing. How much payroll administration do you want to outsource to an external partner?
Support. How much personal help do you need, including in connection with the monthly salary payment or connection with complex collective agreements?
If you have tried to have a job, you have probably also experienced to look at your payslip without fully understanding the many numbers and records and without necessarily being sure that it is all actually correct. It is rightly expected that the employer will be in control of this.
For employers, employees' salaries can also be a significant administrative task. In addition to calculating and paying the actual salary to the employees at the end of the month, you must also report and pay to Skat, ATP, pension, and holiday allowance. Errors must be correctable, there may be considerations for collective agreements, and the payslip must be made in several languages.
But all the processes can be automated today in clear and intuitive online payroll systems, which only require a few clicks and where there is access to reliable support when potential problems occur. The systems do not have to cost a fortune, and there are many options for easily integrating salary payment with the other methods you use in your everyday work life, such as time registration, accounting, HR, or law.
With the proper setup, payroll management can, therefore, be handled without difficulty and worries and with the help of an accountant in many cases. In this way, you can optimize operations, save time, prepare for future growth, and ensure that employees receive a digital payslip that gives them a good overview and reassurance that the payment is correct.
The trick is to find the provider that suits the company's needs and desires - and allows you to scale. It must be a platform where the functions are not unnecessarily many, where you get the service and support you need, and where you, either alone or with the help of the provider, can create a setup that is as automated and integrated with other systems as you would like it to be.
Source: Epinion for Fagbevægelsens Hovedorganisation (2021)
Today, many providers of more or less complete payroll systems are easy to access and allow the automation of most of the work. This includes Visma Dataløn, Danløn, Zenegy, and Salary.
Typical for these different companies is that they typically operate in a balance between a free or low-cost monthly subscription and a price per pay slip. As with many other service concepts, the starting point is a standard version with the option to purchase more features. For example, support and integration with other systems.
Some payroll systems are primarily aimed at companies of a specific size, such as Epos and Lessor. In contrast, others pride themselves on being tailored to everything from sole proprietorships to large multinational corporations.
If you don't want to worry about salary payment and administration, the more traditional providers of salary systems, such as Dataløn and Danløn, offer to let their specialists handle the entire payroll administration. The price is typically calculated per pay slip, so you have an insight into what you pay for.
Sandgrav Solutions overview of payroll systems (Danish article)
Startupsvar.dk’s guide to choosing a payroll system (Danish article)